What are the Quality Control Documents?
1. GOVERNMENT AUTHORITY APPROVALS: –
All approvals from government authorities related to the project shall be recorded.
2. CORRESPONDENCE / TRANSMITTALS: –
All correspondence letters or transmittals shall be recorded by the sequence in hardcopy as well as a scanned soft copy with acknowledgment for easy access. The log or register shall be maintained for tracking.
- Letter / Transmittal to client
- Letter / Transmittal from client
- Letter / Transmittal to consultant
- Letter / Transmittal from consultant
- Letter / Transmittal to sub-contractor
- Letter / Transmittal from sub-contractor
3. TENDER DOCUMENTS: –
Approved Tender documents shall be recorded. Tender documents shall be duly signed by the client and contractor. Below are detailed tender documents.
- BOQ (Bill of Quantity)
- Scope of work
- Tender drawings
- Project specifications
- Soil or geotechnical reports
4. THIRD-PARTY APPROVALS & SUB-CONTRACTOR APPROVAL: –
All third-party approvals shall be taken prior to starting the work to prevent any delay in the project’s progress.
- Laboratory approvals
- Third-party inspector approvals
- Third-party inspection company approvals
- Technician approvals & etc
5. QA QC PLAN:-
QA QC Plan is a document that indicates the project quality system along with the company quality system.
6. METHOD STATEMENTS / JOB PROCEDURE: –
A method statement is a document that indicates the process of how to execute work as per project specification, applicable standards. A method statement includes the responsibility of respective engineers, managers, QA QC Engineers, Saftey Officers, Supervisor. It also includes the procedure, risk assessment and it shall be submitted with required formats and ITP.
Method statement can be termed as job procedure also, A method statement shall be submitted prior to start the activity and approved method statement copy shall be available at the site during execution work. Work shall not be started without the approval of the method statement.
A log or register shall be maintained with document numbers so the next document number can be given with proper traceability.
7. ITP (INSPECTION TEST PLAN): –
An inspection test plan or field quality plan is a document that refers to the checkpoint during the inspection of activity. And ITP shall be recorded and shall be approved by consultant and client prior to execution of work.
8. MATERIAL APPROVALS: –
All material shall be approved as per the approved vendor list provided in the project specification. And all approval shall be recorded with brand name and supplier. Without material, approval material shall not be used it leads to Non-conformity.
A log shall be prepared for material approvals and it shall be updated as soon as possible approval is received from the client.
How to prepare a Material Approval Sheet ?
9. RFI (REQUEST FOR INSPECTION):-
Request for Information is a document that is prepared or raised prior to 24 hours of the inspection. An RFI shall be issued before 24 hours for inspection. RFI is a legal document that shall be used for invoice purposes also. The site Engineer shall raise the RFI and sent it to the QA QC or Client for inspection. Once the RFI is approved it shall be recorded and a scanned copy shall be available for easy access. A log shall be maintained and shall be updated daily wise. In some of the projects, RFI is referred to as pour cards also.
10. MATERIAL DELIVERY INSPECTION | MATERIAL INSPECTION REPORT
The material delivery inspection report is a document that refers to the quality of the material. For material inspection, Material approval shall be available and material inspection shall be done as per BOQ items. The material inspection report can be termed as an Incoming material inspection report (IMIR). The material inspection shall be done as per proper traceability documents.
A pour card is a document that refers to the checklist of inspection, and it can be defined in two types Pre-pour & Post Pour.
Pre Pour card shall be available during an inspection at the site and all the checkpoints as per the inspection test plan shall be mentioned in the pre-pour inspection card. And Post pours inspection card shall be available during the concrete pouring. All Pour cards shall be approved and recorded scan copy also. It shall be available during the RA Bill.
11. POUR CARD:-
12. IFC DRAWINGS (ISSUED FOR CONSTRUCTION):-
IFC Drawing refers to the drawing issued for construction. All IFC or AFC (Approved For Construction) shall be available at the site. Drawings shall not be available without approval at the site it may lead to Non-conformity.
13. SITE OBSERVATION:-
Site observation reports shall be available and recorded. All variation references with project specifications shall be recorded and shall be sent to the respective site engineers for rectification and all observations shall be recorded for weekly and monthly progress reports also.
All photos shall be kept in record
14. NON-CONFORMITY REPORT (NCR):-
A non-conformity report (NCR) is a legal document that indicates deformity or variation in work as per project specification. If executed work varies as mentioned in the project specification Non-Conformity Report shall be produced and sent to the respective engineers and management for rectification. If Non-conformity is open, No invoice shall be passed for the work till non-conformity is successfully closed. A log shall be prepared for non-conformity and shall be distributed as soon as possible to respective engineers.
15. CORRECTIVE ACTION REPORT:-
A corrective action report is a document that is prepared against non-conformity. Which includes the method for the rectification of non-conformity.
All test reports shall be available in hard copy at the site and shall be scanned for easy traceability. Below are some test reports which shall be available at the site and shall be attached with RFI during approvals.
- MDD & OMC test report
- Field Dry Density test report
- Cube test report
- Slump and temperature test report, and etc.
17. DESIGN MIX
The design mix shall be approved and duly signed by the client prior to starting the concrete work at the site. A copy of the design mix shall be available at the site.